I went to a local church, Saturday night, to work the table at an event. I won't name the artist group, because, as Compassion events go, this was not a corker, and the group was partly responsible for that, IMO. Too bad, too, because they are really good!
When I arrived, the packets were laid out on the table, looking very neat. The table cover matched the one on the set-up next to our table, which held all the group's CDs, but it wasn't a Compassion table cover. Nothing except the packets and literature, which had been placed on the table, said "Compassion," and, of course, they were all horizontal.
Before I had put my own things down, I was picking up the literature and spacing the packets differently to fill up the space. Another vol' was there, a lady who has worked CS's and one other event, that I know of. She was very enthusiastic and wanting to be in charge, so I held back, a little, except where I had to speak up.
One of those times was about why we don't have the literature on the table. Both the group's spokesman and the vol' wanted it there, but I maintained that we have been told unequivocally to place no literature on the tables. Once I clarified that we always have it available for anyone who asked, they both settled down.
As we were talking, I picked up one of the packets and glanced, out of habit, at the due date. Oopsie! All of the packets had passed out of date a week earlier. Again, both the spokesman and the vol' thought maybe we should use them, anyway, but I pointed out that any or all of the children may have been sponsored, in that time, and that we absolutely are not allowed to use expired packets. It didn't occur to me to say that, at the least, the packets may have been re-done and sent out to other events or advocates. This time, I decided to call for back-up, instead of just playing the know-it-all "heavy," and I called my AC. As I knew he would, Randy agreed with me and said we would have to rely on the sign-up sheets. Ironically, only a couple of hours earlier, I had put the four I have, right now, in a display kit for the Children's-Ministries table at my church.
Next question: Whose sign-up sheet(s)? The group had a bunch of them, and I stated that we would need to use them. But the vol' had received a packet, which I now understand to have been sent to her as a new event-volunteer for training, and she wanted to know why we couldn't use her sign-up sheet. I didn't have an answer for her, but before I could say anything, the spokesman that, yes, we had to use theirs.
Of course, with no "live" packets, the group's presentation didn't give us an opportunity to take any into the crowd. In fact, the presentation was only about 2 minutes long and had been planned as a short speech, to begin with. The attendees were offered a free CD of their choice, if they sponsored a child that night and paid, cash or check. (Of course, to sponsor, they could use a brochure to put their credit card number, but that wouldn't get them the free CD.) We did have one couple sign up, afterward, and a couple of people asked for brochures.
As I said at the beginning, the group was really good. Phenomenal would not be an exaggeration, and very different from the usual. Their Compassion presentation was heartfelt, but not all that effective, and I came away wondering what kind of training our Compassion artists receive before they go out to represent the ministries of Compassion and encourage people to sponsor a child. That's not intended as a criticism, in a negative sense, but an observation that something is needed, I think, for the artists who believe in the ministry but don't know how to present it.
I envisioned a periodic retreat for the Compassion artists in which they would learn more, or be brought up to date, about what's happening in Compassion (e.g., this group announced that we are working in 23 countries); Michael W. Smith and Geoff Moore come to mind as two who could demonstrate their own typical presentation, and maybe each artist or group could have an opportunity to practice on the others...maybe in small groups, or something. All could learn from such an experience, I would think, and I'll bet it would really inspire groups like this last one to step it up and to stay on top of their information...and due dates.
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